Privacy Policy
Effective Date: August 7, 2025
Last Updated: August 7, 2025
Who We Are
Coldpilot ("we", "us", "our") is a software platform that helps businesses automate lead sourcing and outbound outreach using AI. Our website is available at coldpilot.tech and our app is hosted at app.coldpilot.tech.
What Information We Collect
We collect and process the following data:
Account Info: Name, email address, company name, and job title.
Authentication Info: When you connect Gmail, Outlook, or SMTP accounts, we use OAuth scopes to send emails on your behalf.
Usage Data: Page visits, feature usage, error logs, and click interactions.
Lead Data: When you use Coldpilot to import leads, we store relevant contact info (e.g., name, title, company, email).
How We Use Your Data
We use your data to:
Provide and improve the Coldpilot service
Authenticate users and email integrations
Send email sequences and track performance (opens, clicks, replies)
Provide customer support and troubleshoot issues
Analyze product usage to improve performance
Third-Party Services
We use services such as:
Google APIs (Gmail send access via OAuth2)
Microsoft Graph API (Outlook send access)
Clerk (for authentication)
Stripe (for payment processing)
These services are bound by their own privacy policies.
Data Storage and Security
Your data is stored on secure servers hosted by our infrastructure provider. All access is encrypted in transit (HTTPS) and at rest. Sensitive OAuth tokens are encrypted and stored securely.
Your Rights
You have the right to:
Access, update, or delete your data
Revoke OAuth access at any time via Google or Microsoft
Request full data export
Contact
If you have any questions about this Privacy Policy, contact us at:
Email: callum@coldpilot.tech
